AmeriCorps Contracting Documents

Once an AmeriCorps grant has been awarded by the Corporation for National & Community Service, the program must enter into a contract with California Volunteers before it can begin providing the awarded services or incur costs. Contracting is handled through the California Volunteers AmeriCorps Community via our Salesforce platform. Forms and further instructions can be found below. Please allow up to 30 days for the contracting process.

Please contact AmeriCorpsGrants@CV.CA.GOV or your Program Officer if you have questions.

CV AmeriCorps Community Login on Salesforce

All grant monitoring processes, including the submission of contracting documents, takes place using the California Volunteers AmeriCorps Community on the Salesforce platform. Please use the California Volunteers AmeriCorps Community User Form below to register new  users for your program. The link to the Community on Salesforce and the Sub-Grantee User Guide for the system can be found below.

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2020-21 AmeriCorps Contracting Guidance

Contracting Guidance

Download the Contracting Guidance document for complete information on the contracting process for 2020-21. The template forms needed to submit the Contract Checklist Flow are found below; items not listed must be provided by the program.

AmeriCorps Program Readiness

In addition to the contracting documents, all programs must complete the Program Readiness Flow before a contract can be executed. Work with your Program Officer and utilize the appropriate checklist below to develop your program’s readiness documents. Documents are to be submitted using the California Volunteers AmeriCorps Community in Salesforce. Your contract cannot be executed until your Program Officer has approved your Program Readiness documents. Please note that you are able to work on Program Readiness and the Contract Checklist concurrently.

Pre-Contract Changes

Programmatic Changes due to COVID-19:
All programs must complete the California Volunteers 2020-21 COVID-19 Program Plan outside of Salesforce as part of the program readiness process. The California Volunteers 2020-21 COVID-19 Program Plan is where programs may request to make programmatic changes related to the COVID-19 pandemic prior to contract execution. All changes must be formally requested and approved by your Program Officer before they can be applied to your contract. Any changes not approved will not be part of your contract. 

Budget Changes:
Any changes to the budget must be requested using the Pre-Contract Budget Change Request form and must use the awarded budget in eGrants as the starting point. Submit the Pre-Contract Budget Change Request form via email to your Program Officer, Anthony Chavez (anthony.chavez@cv.ca.gov) and Gaylord Daluz (gaylord.daluz@cv.ca.gov). All changes must be formally requested and approved by the CV fiscal team. Any changes not approved will not go into effect pre-contract. 

Example Contract Exhibits

2019-20 AmeriCorps Contracting Documents

Contracting Checklist and Forms

Download the Contracting Checklist for a list of all items needed to be submitted via our CV Community on the Salesforce platform. Additional forms needed can be downloaded below.  

AmeriCorps Program Readiness

In addition to the contracting documents, all programs must submit Program Readiness documents before a contract can be executed. Work with your Program Officer and utilize the checklist and resource links below to develop your program’s readiness documents. Documents are to be submitted using the California Volunteers AmeriCorps Community in Salesforce. Your contract cannot be executed until your Program Officer has approved your Program Readiness documents.

  • Program Readiness Checklist This includes what’s required for each item plus links to resources, samples & templates. Please review items for completeness before uploading them in Salesforce.
  • You can find many resources needed operate your AmeriCorps program at the link below. Our Readiness Bootcamp presentations also cover core areas of AmeriCorps program management and can be used to train AmeriCorps members, program staff and placement site partners.
  • Readiness Resources: Managing Your AmeriCorps Program

Contract Exhibits

After the contract is fully executed, the program will receive a number of contract exhibits, detailing the terms and conditions. Programs often find it helpful to review these ahead of time. They can be found below.